FORMS & DOCUMENTS

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Academic Grading

The performance of students is assessed during the semester through mid term tests, assignments, quizzes, case studies or any other method considered appropriate by the course instructor and the University. This shall be communicated to the students at the start of a course. For almost all courses, the semester work will contribute 50% towards the final grade, while the final examination will contribute the remaining 50% of the total marks. A letter grade will be awarded to each student based on his/her overall academic performance in a course.

Description of Grades

The Grade Point Average calculation ensures a continuous scale for the respective grades. The grade issued by the University will be final. Two types of averages will be computed for the grades obtained by each student, the Semester Grade Point Average (SGPA) and the Cumulative Grade Point Average (CGPA). SGPA is the weighted average of grade points earned in a semester. The weights are taken as the ratio of course credits to the total credits taken by the student in the semester.

For example, a student who takes four courses in a semester with credit hours of C1, C2, C3 and C4 obtaining grade point of P1, P2, P3 and P4 respectively will score an SGPA of
SGPA = P1 (C1/C) +P2 (C2/C)+P3(C3/C)+P4(C4/C)
The following may also appear against a course in the transcript.

Letter Code Interpretation
Grades Points
A+ 4.00
A 4.00
A- 3.67
B+ 3.33
B 3.00
B- 2.67
C+ 2.33
C 2.00
C- 1.67
D+ 1.33
D 1
F 0
Grades Interpretation
A+, A, A- Excellent
B+, B, B- Good
C+, C A dequate
C-, D+, D Inadequate, the student is advised to repeat the course
F, A Fail due to attendance shortage
Grades Interpretation
F Failure, the student must repeat the course
I Incomplete
W Withdrawn
S / U Satisfactory / Unsatisfactory
CR Continuing Research

The CGPA is calculated for all semesters cumulatively using grade points of all the courses taken by a student. For such courses that have been repeated, only the most recent grade points are used, even if they are less than the earlier attempts.

The following points need to be noted.

  • “W” will appear as a grade in the transcript like any other grade.
  • “I” will appear as a temporary grade in the transcript subject to change to the grade awarded. Grade “I” shall automatically convert to an “F” grade before the end of the next semester.
  • Repeat courses will be indicated on the transcript together with the repeat count.
  • “S” or “U” will only be awarded for Graduate Thesis work and would not be considered towards CGPA calculation.
Warning/Probation
Probation and Revoke Policy of HEC is mentioned below.

“PROBATION

Probation is a status granted to the student whose academic performance falls below the minimum University standard.

  1. The students acquiring less than 2.00/4.00 CGPA in a semester but passing in all papers will be promoted with the condition to achieve more than 2.0 CGPA in the next semester and s/he will be put on probation for the next semester.
  2. The students acquiring CGPA 1.7 and above but failing in any paper(s) will be placed on probation and promoted to the next semester conditionally. They will have to be registered for summer semester to improve the grade.
  3. Students acquiring CGPA less than 1.7 in two consecutive semesters and failing in any paper(s) even after attending summer semester for one academic year will be dropped from university rolls. However, s/he will be eligible to seek re-admission. Re-admission will be allowed only once during 4 years BS degree program. Re-admission will be allowed after the payment of full admission fee and the student will be considered as external candidate)
  4. Students on probation in two consecutive semesters even after attending Summer Semester in one academic year will take re-admission in that particular academic year once only.
  5. There will be maximum two academic probations in four-year Bachelor degree program. Both the probations cannot be granted / availed in first four semesters. A student who is on probation 2nd time even after attending summer semester in first four semesters shall be removed from rolls of university / DAI. However, s/he can take re-admission only once during 4 years BS degree program.
  6. In case of valid reason / excuse, the period of study may be extended for one additional year (Two Semesters) in all university programs. The student(s) who will not complete studies within stated periods including extension shall be struck off from the rolls of the university. The students who have been given the right to extend the duration of study for one additional year are required to pay new registration fee along with normal fee for that academic year.
  7. It is also mandatory to obtain at least 50% marks in Practicals, Projects, Thesis, Assignments, Test and Theory Paper separately/aggregate.”
Repeating a Course
  1. A student may be allowed to repeat a course if:
    • The student had registered for that course, but failed to pass the course.
    • The student wants to improve his/her grade.
  2. The student must repeat a course within a year from the date of last registration in that course.
  3. Repeat count will appear in the transcript against the repeated course.
  4. A student cannot improve grade after completing degree requirements.
Students Not Under Academic Warning Students Under Academic Warning
MUST Repeat         MAY Repeat MUST Repeat
BS (Hons) F D, D+, C- F, D, D+, C-
MS F, D, D+, C- C,C+ Grade Less Than “B-“
PhD F C, C+, B- F, C, C+, B-
BS (Hons) MS  PhD
CGPA required for Degree Completion 2 2.5 3.0
Minimum Grade required to pass a course 1.0 (D grade) 2 (C grade) 3.0 (B grade)
Maximum duration allowed to complete the degree 6 years 3 years 6 years

The admission will be cancelled automatically after completion of maximum duration allowed to earn a degree.

Incomplete Course

A student may request an extension in the final examination for genuine reasons subject to the following.

  1. An “I” grade will be given for the affected course provided he/she has satisfactorily met all other requirements for the course except the final examination.
  2. The “I” grade will be converted to appropriate grade before the end of next semester.
NOTE

Please Note: All activities of the University shall be governed by the rules and regulations of the University. In case of ambiguity or non-existence of rules, the final authority for interpretation and decision shall rest with the University.